Family wallet

The family wallet holds money a parent has paid in ahead of time. It can then pay any of their children's fees, including transport and hostel, without a new payment each time. It is under Student Accounting → Family Wallet, and needs a plan that includes it.

Topping up a wallet

  1. Open Wallet Management. It lists parents with their wallet balances.
  2. Choose the parent and add funds.
  3. Enter the amount, the payment method, a note, and optionally the account the money went into.
A top-up is not income yet: it is money the family has deposited. It becomes income when it is used to pay fees.

Paying fees from the wallet

When collecting fees for a child or the whole family, choose family wallet as the payment method. See Collecting a fee payment and Collecting payment for a whole family.

  • The payment can cover school fees, transport and hostel, including part payments.
  • Each payment still goes against the right child and the right fee.
  • Academium shows the balance and will not take more than the wallet holds.

The wallet dashboard

Wallet Dashboard shows the total number of wallets, the total balance, top-ups and payments, this month's activity, monthly trends and the families with the largest balances. A Family Wallet panel can also appear on your main dashboard.

History

Every top-up and payment is kept in the wallet's transaction history, with the balance after each one.