Hostel and boarding

The Hostel/Boarding module keeps track of boarding students and adds hostel charges to their invoices. It needs a plan that includes it.

Setting up

1. Hostels

Open Hostel/Boarding → Hostel List and add each hostel with its capacity and warden. A hostel that has students allocated to it cannot be removed.

2. Hostel fee plans

Open Hostel Fees Setup and add the boarding charges. If your school charges late fees, you can add a late fee too; these options only appear when fines are turned on in School settings.

Allocating students

Open Fee Assignment:

1. Choose the term and class.
2. Only students without a hostel place this term are listed.
3. Choose the hostel and fee plan, tick the students, and save.

Each student can have one hostel place per term. If some allocations in a batch cannot be saved, Academium tells you which.

Charges and payment

Hostel charges appear on the student's invoice under their own heading, and can be paid with school fees or from the family wallet.

The student's profile shows their hostel and warden.

The allocation report

Open View Allocation and filter by session, term, class, section and hostel. It shows each student's amount and balance, and can be printed or exported to Excel or CSV. You can remove allocations in bulk, except those already paid for.

Good to know

Academium tracks which hostel a student is in. It does not track rooms or bed numbers.