Employee List and adding staff
Every member of staff has a staff record. It holds their employment details, their role and sign-in details, their salary and bank details, and their documents. Open Employees.
Adding a member of staff
Choose Add employee. The form is in sections:
- Employment. Role, designation, department, employment status and joining date. The role decides what they can see and do in Academium. See Staff roles and permissions.
- Personal details. Name, contact details, photo and anything your school records through custom fields.
- Sign-in details. The username and password they sign in with.
- Pension. Turn this on to record their pension provider and contribution rates. Pension providers must be added first. See Pensions and PFA.
- Bank details. Used for paying salaries and for the bank payment template.
Importing staff
To add many staff at once, use the staff import. It takes an Excel file, with role, designation and department as columns. Importing needs a paid plan.
Employment status
The status decides whether someone can be given work and whether they are paid:
| Status | Current staff | Can be assigned classes and duties | On payroll |
|---|---|---|---|
| Active | Yes | Yes | Yes |
| On Probation | Yes | Yes | Yes |
| Corps Member (NYSC) | Yes | Yes | Yes |
| Intern | Yes | Yes | Yes |
| On Leave | Yes | No | Yes |
| Suspended | Yes | No | No |
| Resigned, Dismissed, Retired, Contract Ended | No (former staff) | No | No |
The staff list is grouped into tabs by role, with a Current / Former filter and a count for each status.
The staff profile
A staff profile has tabs for details, class schedule, salary, bank accounts, login & security, devices, documents and login history. From the profile, an administrator can also reset the person's PIN.
Getting staff signed in
Once a member of staff has a record, they can sign in:
- with their username and password, on the school network or in a browser; or
- with a sign-in code, which you issue from Devices & Access. See Signing in with a staff sign-in code.
Common issues
A teacher does not appear when assigning a class teacher. Check their employment status. Staff who are on leave, suspended or former staff cannot be assigned.
The pension section says there are no providers. Add your pension providers first, then edit the staff record.
With Academium Surepass
Staff you add here can be brought into Academium Surepass and sign in there with their Academium password. See Importing from Academium SMS.